Permits Program & Tuna Tracking Support; Ocean Associates Inc.

Job Title: 
Permits Program & Tuna Tracking Support
Job Location: 
Long Beach, CA or Seattle, WA


The West Coast Region (WCR) of NOAA Fisheries includes Washington, Oregon, California, and Idaho. The WCR implements several regulations, including the Magnuson‐Stevens Fishery Conservation and Management Act (MSFCMA), the Endangered Species Act (ESA), the Marine Mammal Protection Act (MMPA), and the National Environmental Policy Act (NEPA). The WCR ensures the productivity and sustainability of fisheries and fishing communities through science‐based decision making and compliance with regulations, and to recover and conserve protected resources including marine mammals, sea turtles, and fish. The WCR requires contractor support to help with the implementation of the Endangered Species Act and the National Environmental Policy Act.


The purpose of this task order is to provide professional and technical support to the NOAA WCR, in order to execute NOAA’s mission under the Endangered Species Act, the National Environmental Policy Act, the Magnuson‐Stevens Fishery Conservation and Management Act, and the Marine Mammal Protection Act. Under this task order, the incumbent shall provide policy support, program implementation, education and outreach, regulatory and recovery coordination, and other scientific services. The incumbent shall ensure all requirements and reporting are conducted in accordance with the ESA, MSFCMA, MMPA, NEPA and other applicable laws and regulations.


The Sustainable Fisheries Division (SFD) works with the Pacific Fishery Management Council in developing federal policies and regulations for fishing in waters off the coasts of California, Oregon, Washington, and the Eastern Pacific Ocean. The Permits and Monitoring branch issues permits to fishermen, responds to their requests for assistance with their permits and permit applications, and typically provides and organizes permit and other data for use in fishery management decisions. The Highly Migratory Species (HMS) branch is responsible for implementing the Tuna Tracking & Verification Program (TTVP), among other things, which monitors domestic cannery production and importation of all frozen and processed tuna products nationwide and authenticates any associated dolphin‐ safe claim. The SFD requires contractor support services to work across both branches to aid with routine permits activities, TTVP data entry and compliance, and interactions with fishermen associated with west coast fisheries.


The SFD requires support to aid with routine activities associated with Groundfish, Highly Migratory and Coastal Pelagic Species permits, TTVP data entry and compliance, and interactions with fishermen. The core support required is to assist the Permits and Monitoring Branch with administrative responsibilities associated with its Groundfish, Highly Migratory, and Coastal Pelagic Species permits and the HMS branch with TTVP compliance. Both programs are located in Long Beach, CA.

Support services will also be provided to back up the programs based in Seattle, Washington including the Pacific Groundfish limited entry Permit Program, the Sablefish Permit Program, a Trawl Rationalization Program, and the Electronic Monitoring Program.

Task A: Permits Processing

  • Provide assistance in reviewing permit applications, renewals and transfers. Incoming requests shall be tracked from the time they arrive to the time they are completed. Applications shall be reviewed and verified regarding completeness of submission and inclusion of supporting documentation. Applicants who have submitted incomplete requests shall be notified that they need to provide additional information. Coordinate issuance of exempted fishing permits. Develop use cases for permits database maintenance and improvements.

Deliverable: Work with permits team to annually process and manage approximately 1,700 HMS permits and 65 CPS permits. Complete for Paperwork Reduction Act, unit cost computation, and fee packages. Develop use cases for permits database maintenance and improvements.

Task B: Tuna Tracking and Verification Program

  • Assist in data entry, monitoring, and verification of NOAA Form 370, Fisheries Certificate of Origin.
  • Participate in coordination calls and assist with other TTVP activities as needed.

Deliverable: Answer and respond to tuna import related calls, emails, and voicemails daily. File completed forms within two (2) weeks of processing. Assist with tuna import documentation compliance by corresponding with industry via telephone, fax and email as needed. Review, compile, and/or file domestic processor monthly reports, as needed. Assist, as needed, with domestic processor documentation compliance by corresponding with industry via telephone, fax, and email. Participate or assist in TTVP audits or events, as needed. Assist, as needed, with the printing, folding, and mailing of TTVP literature to the industry.

Task C: Constituent Services

  • Answer phone calls and emails to assist constituents with understanding the regulations and requirements of the permit programs, including how to transfer, apply for, and renew permits/licenses. Field incoming calls, if needed consult with Permit Leads, and answer routine calls on catch data errors. Assist fishermen in accessing their quota share and vessel accounts, which are akin to banking and investment accounts, and aid fishermen who encounter password problems.
  • Assist the general public with questions concerning permits and quota share and vessel accounts, many of which can be answered by referral to the websites.
  • Utilize existing contact lists to mail or email logbooks to industry.

Deliverable: Assist permits and catch share leads in responding to approximately 1,200 constituent phone calls and email inquiries each year. Assist EM program lead with responding to 600 calls and email inquiries each year. Mail over 150 logbooks to industry.

Task D: Information Dissemination

  • Assist in the development and dissemination of information, including assisting in the production of text, tables, and graphics of internal and external analysis and outreach materials.
  • Assist in responding to data requests. Assist in the mailing of such materials and undertake associated mail merges, printing of labels, letters, worksheets, and similar.
  • Audit and modify public‐ facing content for compliance with Section 508 of the Americans with Disabilities Act, as necessary.
  • Assist in website postings of materials, as appropriate, and initiate maintenance and update of incorrect or outdated website content when it is discovered.

Deliverable: Create 508‐compliant outreach materials on permits branch programs. Assist in approximately 10 website postings of provided content. If outdated materials are found on the website related to permits, catch shares, or EM, alert leads so that maintenance can be initiated.

Task E: Administrative Recordkeeping

  • Track correspondence and maintain files. Depending on the program there may be a need to create and/or maintain files associated with correspondence.
  • Document and catalog non‐ disclosure agreements for certain types of data requests, using established criteria. Submit sanction checks to the Office of Law Enforcement personnel via secure electronic communications (e.g. Kiteworks).

Deliverable: Document and catalog approximately 12 non‐disclosure agreements associated with data requests. Distribute approximately 12 standard sanction checks to Office of Law Enforcement.

Task F: Spreadsheet Analysis

  • Assist in simple “book-keeping” type analysis that supports permit fee assessment or providing overviews of the permit systems.

Deliverable: Work with catch share lead to respond to approximately 12 data requests and investigate and respond to approximately 50 catch data error inquiries each year. Work with permits, catch share, and EM leads to conduct 6 QA/QC reviews of databases each year. Work with EM lead to respond to approximately 200 EM data error inquires each year.

Location: West Coast Regional Office in Long Beach, CA or Seattle, WA

Salary: Commensurate with experience, excellent benefit package.

Start Date: As soon as possible

Experience and Knowledge Required

  • Bachelor’s degree, or higher, from an accredited college or university with a major directly related in the field of study as related to the requirements of the specific task order with emphasis in fisheries, oceanography, social science, natural science, mathematics, or hydrology, plus one (1) year of experience in related field or combination of such totaling five (5) years combined education/experience.

Additional required qualifications include:

  • Familiarity with use of spreadsheets and databases.
  • Ability to draft correspondence.
  • Strong organizational and communication skills.

Additional preferred qualifications include:

  • Experience using and administering West Coast fishery permits and databases, such as the National Permits System, groundfish permits database, the Vessel Account System, PacFIN, and vTrack.
  • Understanding of the Tuna Tracking and Verification Program and the laws governing the TTVP.
  • Experience with groundfish catch monitor and electronic monitoring programs.
  • Experience developing use cases for database maintenance and improvements.
  • Experience communicating with commercial fisherman.
  • Comfortable cold-calling customers and stakeholders and assisting with troubleshooting by phone.

If you are interested in being considered for this position, please APPLY THROUGH OUR ADP WEB PORTAL.

Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.

Applicants should submit a resume that includes the following:

  • Cover letter that briefly describes how you meet the required and preferred qualifications listed.
  • Work history for past 10 years or since last full-time education.
  • Education.
  • Previous experience or training with similar requirements.
  • Three professional references.
  • Include your name in the document file name.
  • Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).
Please note that all jobs are automatically removed once the application deadline passes. Jobs without a deadline are automatically removed after 30 days.