Program Coordinator; Whale Trust

Job Title: 
Program Coordinator
Job Location: 
Maui, Hawai'i, Remote

About us

Whale Trust Maui is a nonprofit organization dedicated to scientific research and public awareness of whales and their environment. Based on the Hawaiian Island of Maui, we conduct and support marine research and education programs around Maui and elsewhere throughout the Pacific Ocean.


Our vision is a world that understands, appreciates, and protects whales and the ocean planet we share.

**See application and location requirements below.**


Whale Trust seeks a full-time dynamic, results-oriented professional dedicated to research and education programs around whales and the marine environment. Reporting to the Operations and Events Director, this position will collaborate with the Whale Trust research team, outreach volunteers, and partners to develop, implement, and communicate about programs that support the mission, vision, and ongoing development of the organization.


Project and Budget Coordination
Develop a work plan in accordance with project goals, objectives and available resources to implement education and outreach, communications, and special events. Facilitate volunteer network, training, meetings, and coordinate logistics. Track project data and budget, and develop funder reports as needed or requested.

Education & Outreach
Plan and perform a wide range of community relations and outreach activities. Develop and implement in-person and/or virtual outreach/education presentations and programs. Collaborate with the Whale Tales committee to produce the annual Whale Tales event. Create and disseminate information and materials grounded in Whale Trust’s research and research objectives for public education at all levels.

Content Development & Communications
Write and post content for websites and electronic communications (MailChimp). Manage, write, and post content across all social media channels. Lead in the production and writing of our annual newsletter, reports, and other organizational communication as needed. Communicate impeccably via email, phone, and Zoom with the general public, supporters, volunteers, and partners.

Overall Responsibilities
Work with the Whale Trust Executive Team and Board of Directors to meet and secure program funding goals. Lead and assist with grant applications and program reports. Participate in learning opportunities to stay abreast of best practices, trends, research and other information that would support quality and effective program implementation. Create processes and systems to work smarter, not harder. Work closely with the Whale Trust team to solve day-to-day challenges that are unique to a small nonprofit.

The ideal candidate for this position will have a demonstrated ability to interpret and present information and ideas clearly and accurately in writing and verbally; is passionate about advancing knowledge about marine mammals and the marine environment; effectively develops working relationships across all levels of collaboration; emulates the “Aloha Spirit” to fellow employees, donors, and partners.

  • Bachelor's Degree or at least three years experience in the marine sciences or a related field.
  • Excellent written, verbal, and interpersonal communication skills.
  • Excellent planning, time management and organizational skills.
  • Strong attention to detail and excellent problem solving skills.
  • Thrive under pressure during events and project pushes.
  • Web-savvy: Familiar with apps like Zoom, Google Workspace, and Wordpress.
  • Social Media Management: Ability to effectively use and manage different social media platforms (e.g, Facebook, Twitter, Instagram, and other relevant platforms).
  • Be forward-thinking and crystallize ideas into executable plans.
  • Handle multiple competing priorities in a fast-paced environment.
  • Self-motivated and accountable for results. Seeks advice and input from others and recognizes when to escalate issues or seek help.

Desired Qualifications:

  • 1-3 years of related professional experience in Hawai‘i or the Pacific Islands.
  • Considerable working knowledge of marine mammals, especially humpback whales, as well as general environmental, conservation, and/or sustainability issues in Hawai’i.
  • Experience in grant writing, fundraising, and/or development.
  • Demonstrated experience in ocean sciences and/or education profession with related training and education.


  • Must be physically able to access all work areas and perform all tasks and services required to fully perform the requirements of the job.
  • Personal transportation required for outreach events as the program requires.
  • Requires working under some pressure: meeting deadlines, handling schedules, establishing and maintaining cooperative and productive work relationships, members of the community, and partners in a tactful and courteous manner in a variety of situations.
  • Availability to work additional hours or weekends, as projects demand.

This is a Maui-based, remote (work from home), full-time (Monday-Friday), exempt position. Maui or Hawaii-based candidates will be considered first, no relocation assistance available. Evenings and weekends are sometimes required as needed for special projects and events. While we offer flexibility, employees must generally be online and available between 9 AM and 5 PM HST Monday - Friday. See remote work schedule and policy for more information.

To apply for this position: Submit a resume, cover letter demonstrating your awareness of Whale Trust's work and how your skills fit the needs of this role, and complete the Indeed skills assessments. Applications that do not meet these requirements will not be considered.

Please note that all jobs are automatically removed once the application deadline passes. Jobs without a deadline are automatically removed after 30 days.